Work mode: on-site
Working time: full-time
Overview:
Our CEO is seeking a dedicated Executive Assistant to manage significant administrative tasks and support the fast-paced operations of a rapidly expanding company (400% annual growth). This role is crucial for relieving the CEO of administrative burdens and ensuring smooth day-to-day management of his responsibilities, allowing him to focus on strategic initiatives and growth acceleration.
Key Responsibilities:
- Agenda Management: Organize and manage the CEO's calendar, ensuring efficient scheduling of meetings, events, and deadlines.
- Task Coordination: Track and follow up on tasks and projects assigned by the CEO to ensure timely and quality completion by the CEO and the team.
- Meeting Support: Prepare and manage materials for meetings, including agendas, briefing documents, and minutes.
- Communication Management: Act as the point of contact between the CEO and internal/external stakeholders, handling correspondence and ensuring prompt responses.
- Report and Presentation Preparation: Compile, draft, and polish reports and presentations for Board of Directors (BOD) meetings and other high-level engagements.
- Logistics Coordination: Manage the logistics of meetings, events, and travel arrangements for the CEO.
- Administrative Efficiency: Handle general administrative duties such as organizing files, maintaining records, and streamlining administrative processes or office supplies.
Qualifications:
- Proven experience in an Executive Assistant or similar administrative role.
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Exceptional organizational skills and attention to detail.
- Ability to maintain composure and efficiency in a high-pressure, fast-growing environment.
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Strong problem-solving skills and a proactive approach to challenges.
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Advanced proficiency in preparing professional reports and presentations.
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Excellent communication and interpersonal skills.
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Proficiency with office productivity tools (e.g., MS Office Suite, project management software).
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Demonstrated ability to handle confidential information with discretion.
Preferred Traits:
- High level of initiative and ability to work independently.
- Strong multitasking capability with a track record of meeting deadlines.
- A collaborative mindset, with the ability to work effectively with team members and external partners.
What We Offer?
- A dynamic, fast-paced working environment within a rapidly growing company.
- Opportunities for personal and professional growth.
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Collaborative culture with a focus on innovation and impact.
- Competitive compensation and benefits package.
Join us and play a pivotal role in supporting our CEO and contributing to the company’s continued success.
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