(Junior) Executive Assistant to CEO - High-Growth Mobility Tech Startup

Overview: 

Our CEO is seeking a dedicated Executive Assistant to manage significant administrative tasks and support the fast-paced operations of a rapidly expanding company (400% annual growth). This role is crucial for relieving the CEO of administrative burdens and ensuring smooth day-to-day management of his responsibilities, allowing him to focus on strategic initiatives and growth acceleration.

Wichtige Verantwortlichkeiten:

• Agenda Management: Organize and manage the CEO's calendar, ensuring efficient scheduling of meetings, events, and deadlines.
  
• Task Coordination: Track and follow up on tasks and projects assigned by the CEO to ensure timely and quality completion by the CEO and the team.
  
• Meeting Support: Prepare and manage materials for meetings, including agendas, briefing documents, and minutes.
• Communication Management: Act as the point of contact between the CEO and internal/external stakeholders, handling correspondence and ensuring prompt responses.
  
• Report and Presentation Preparation: Compile, draft, and polish reports and presentations for Board of Directors (BOD) meetings and other high-level engagements.
  
• Logistics Coordination: Manage the logistics of meetings, events, and travel arrangements for the CEO.
  
• Administrative Efficiency: Handle general administrative duties such as organizing files, maintaining records, and streamlining administrative processes or office supplies.
  

Qualifications:

• Proven experience in an Executive Assistant or similar administrative role.
  
• Exceptional organizational skills and attention to detail.
  
• Ability to maintain composure and efficiency in a high-pressure, fast-growing environment. 
• Strong problem-solving skills and a proactive approach to challenges.
  
• Advanced proficiency in preparing professional reports and presentations.
  
• Excellent communication and interpersonal skills.
  
• Proficiency with office productivity tools (e.g., MS Office Suite, project management software).
  
• Demonstrated ability to handle confidential information with discretion.
  

What We Offer?

• A dynamic, fast-paced working environment within a rapidly growing company.
  
• Opportunities for personal and professional growth.
  
• Collaborative culture with a focus on innovation and impact.
  
• Competitive compensation and benefits package.

Join us and play a pivotal role in supporting our CEO and contributing to the company’s continued success.